Administrative Assistant, 07/2013 to 01/2015 Providence Home Care – 405 N Meridian Ave Oklahoma City, OK 73107. A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week. While listing Microsoft Office, do not list each Microsoft Office application, but combine them under the same suite. How to Optimize your LinkedIn Profile to Complement Your Resume, How to Start a Cover Letter - 4 Tips for the Perfect Opening, Doing administrative and clerical tasks (such as scanning or printing), Preparing and editing letters, reports, memos, and emails, Running errands to the post office or supply store, Arranging meetings, appointments, and executive travel, Answering phone calls and taking messages, The 23 hard and soft skills hiring managers want, Highlighting administrative assistant achievements, Microsoft Word, Excel, Outlook, Powerpoint, SharePoint, Proficiency with photocopiers, scanners, and projectors. These professionals may also be referred to as Administrative Coordinators or Administrative Specialists. When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Your summary is where you highlight your skills and how they can bring value to the employer. Why your choice of office assistant resume accomplishments is all-important. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. Familiar with a variety of the field's concepts, practices and procedures. A unique Administrative assistant resume that has taken many hours to write. The administrative assistant has to be answerable to his immediate boss about the performance of the administrative sector. The job description of most accounting administrative assistants entails assisting management in handling accounting and administrative duties.They perform accounting and communication tasks, as well as organizing office activities daily. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. In general, a chronological resume will usually be the best choice—if you do not have a great deal of experience, however, or have been away from the work world for awhile, a functional resume may be … Order administrative assistant job descriptions on your resume in reverse chronology. Reverse chronology means starting with the present and progressing into the past, a great way to give your most relevant experience the most attention. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. In many senses, they act as a career stepping stone within that company and beyond. Typically reports to a manager or head of a unit/department. Consistently recognized for proven capability in office administration, record keeping, preparing reports and performing customer-oriented tasks.’ This summary showcases the applicant’s knowledge in the financial industry, which is useful when applying for jobs in the same related field. Attention to detail and project management are essential skills for administrative professionals. See how we helped this executive assitant revamp her resume. Let’s start with a really important part of all resumes – the summary. The Administrative assistant job description or admin assistant job description describes the job profile, quality of work done by them, skills and educational requirement of administrative assistant. An Administrative Assistants job description, including their routine daily duties: Carrying administrative duties such as filing, typing, copying, binding, scanning etc. There are many types of resumes, and ways to format the document.Consider which options make the most sense for you. Home; CV Templates; Cover Letter Examples; CV Builder; Login; Menu. Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. Employers are likely to take note of your expertise in administration. In order to ensure your professional resume will support your goals, use this administrative assistant associate job description to inform what you should highlight on your resume. The key to a perfect office assistant job description on a resume. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Job description. Create your own professional administrative assistant in minutes with these easy-to-update templates here. Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. Example:‘Capable and knowledgeable Administrative Assistant with more than five years of experience working in a financial office. Maxine Curry Dayjob Limited The Big Peg 120 Vyse Street Birmingham B18 6NF England T: 0044 121 638 0026 E: info@dayjob.com. Organize travel arrangements for senior managers, Write letters and emails on behalf of other office staff. Please read our privacy policy for more information. Include your email address, phone number, and location in the header of your resume. Supports managers and employees through a variety of tasks related to organization and communication. Let's get this out of the way quickly, because you know your own contact information better than we do. Thorough working knowledge of securities and investment practices. Get Started in Minutes With Our Templates! Like the look of Jeremy’s resume? Administrative Assistant Job description Sample. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. Here’s some better (and bad) examples to help you craft your own: Ready to create your administrative assistant resume now? Administration support and administrative assistance are key to the efficient operation of a unit, department or company. See how he describes himself as ‘technologically savvy’ and ‘goal-oriented? Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. Note: By clicking on Layout in the top menu, you can choose the “Custom Layout” and have a drag & drop feature to adjust the sections as you need. Good Administrative Assistant Resume Summary Example Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. By formatting the resume to include a strong qualifications summary at the beginning that highlights the skills called for in the job description, this professional will stand out to hiring managers from the beginning. Administrative Assistant top skills & proficiencies: Not sure how to incorporate all of this into your resume? These words will help you beat ATS software and get your administrative assistant resume seen by recruiters and hiring personnel. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Knowledge of Microsoft Office is often mentioned in administrative assistant job description for resume. Organize and schedule meetings and appointments, Produce and distribute correspondence memos, letters, faxes and forms, Assist in the preparation of regularly scheduled reports, Provide information by answering questions and requests, Develop administrative staff by providing information, educational opportunities and experiential growth opportunities, Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, Contribute to team effort by accomplishing related results as needed. Organising travel arrangements for senior managers. Administrative Assistant – Job Description. May direct and lead the work of others. Reference the job description as you're writing your administrative resume and consider how to match your experiences and qualifications with the desired requirements. © 2020 TopResume, All Rights Reserved. Only you know what your greatest strengths are. Maintain computer and manual filing systems, Handle sensitive information in a confidential manner, Reply to email, telephone or face to face enquiries, Develop and update administrative systems to make them more efficient, Oversee and supervise the work of junior staff, Maintain up-to-date employee holiday records, Photocopy and print out documents on behalf of other colleagues, Knowledge of office management systems and procedures, Excellent time management skills and ability to multi-task and prioritize work, Attention to detail and problem solving skills, Excellent written and verbal communication skills, Strong organizational and planning skills, At least 7 years of experience in the field or in a related area, High school diploma or equivalent; college degree preferred. Organization. See how we helped this executive assitant revamp her resume. In this administrative assistant resume example, there are frequent reminders to use words that employers have written into their job descriptions. A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool in the right moment. Administrative Assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. Administrative Assistants are responsible for running and coordinating the day-to-day administrative duties of an organisation. How Do I List 20 Years of Experience on My Resume? Congrats – you’re a total office hero. Job duties. These self-employed workers often provide services over the Internet and handle duties such as sorting emails, organizing meetings, making travel and accommodation arrangements, preparing reports, and updating websites. Supports managers and employees through a variety of tasks related to organization and communication. Administrative Assistant Resume Samples Writing a great Administrative Assistant resume is an important step in your job search journey. This Is the Most Essential Trait You Need to Land Any Job. Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. Responsible for confidential and time sensitive material. Here’s some that you may want to highlight on your own resume. Degree: Bachelor’s degree. Administrative Assistant? So it is better that whenever you are applying for a new job, go through the job description each time. Create a job-winning resume with little effort. Looking for cover letter ideas? Crafted procedures to manage employee health benefits records, ensuring alignment with benefits guidelines and applicable regulations. Image source: Studymagazine.com. However, many administrative assistant job descriptions do list an Associate’s degree as a must-have. You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). Freelance Administrative Assistants ensure clerical support for a variety of clients. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine. Make each entry clear and easy to follow. Administrative Assistant resumes need to highlight strong interpersonal skills, accuracy, attention to details, proactivity and computer literacy. Maintained HR training manuals and developed job descriptions for new positions. Check out our writing a resume summary guide, if you want more help with this part. The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. If you compare the specific and vague summaries below, you can see immediately which one is more appealing. PERSONAL … Skilled administrative assistants are masters of multitasking, discretion, and time management. By reviewing job description examples, you'll be able to identify what technical and soft skills, credentials and work experience matter most to an employer in your target field. The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. Image source: Studymagazine.com. 4. If you are looking to hire someone for this job, follow the administrative assistant job description pattern given below to get a clear idea. To the greatest extent possible, you need to come up with examples of these traits to show in your resume. Sounds great right, but what exactly do administrative assistants do? Subscribe today to get job tips and career advice that will come in handy. Writing letters and emails on behalf of other office staff. How to write a resume for administrative assistant jobs that gets more interviews. Administrative Assistants provide different kinds of administrative support in business enterprises. They have good knowledge of different types of equipment used in the office such as photo state machines, scanners, video conferencing. Avoid this – because it’s a missed opportunity. What to Include in an Administrative Assistant Resume . An administrative assistant resume example better than most. Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Trained two interns in office tasks which later became full-time employees. The following are core administrative assistant resume skills as used in the administrative assistant resume sample: Administrative assistants need a lot of soft skills to shine in these roles. Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place. Copyright © 2020 Novorésumé ApS. All Rights Reserved. Home; CV Templates; Cover Letter Examples ; CV Builder; Login; Administrative assistant resume 1. Best resume samples showcase, besides a high school diploma, postsecondary studies and various qualifications, depending on the industry the candidate wants to work in. Obtained prior authorization from medical insurance companies for home health care services. Published by Team | January 7, 2015 Next → Administrative Assistants provide different kinds of administrative support in business enterprises. Responsible for confidential and time sensitive material. Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Working conditions: Working from office only. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Book conference calls, rooms, taxis, couriers, hotels etc. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. Position : Administrative assistant. Note: If you are looking for inspiration or need help, you can click on “Tips” in the left menu of our editor. With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine. They are likely to be involved in a lot of regular clerical activities as well. Resume, CV and Cover Letter Writing Expert. Drop the street address and city info, though. Administrative Assistants handle existing and potential clients by handling all incoming phone calls, ordering for all office supplies, scheduling all meetings and appointments. Your information is secure. Terms & Conditions   Privacy Policy Administrative Assistant – Job Description . Administrative Assistant. It is one of the most important components and paves the path for deciding the success of the firm. Traditionally, an Administrative Assistant job description highlights the importance of organisation skills, communication skills and the capacity to manage several tasks or requests simultaneously. In most cases, a two-year degree puts the CEO’s mind at ease. Here’s where to start: 1. If you have one, you likely possess many of the core skills they want to find, including communication , organizational , time management , and similar skills . Suggestion on Extracting Administrative Assistant Resume Keywords and Using Them in Your Resume: Administrative Assistant Resume Keywords can vary ever so slightly from one job posting to another. Developed policies that saved the company 500 hours a year. If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through: Here’s an ideal administrative assistant resume that you can draw on. Answers phone calls, schedules meetings and supports visitors. Maintained appointment calendar for 12 conference rooms. Verified patients' eligibility and claims status with insurance agencies. Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary Look at these two samples of executive administrative assistant resume summaries. Topresume, all Rights Reserved ; administrative assistant has to be answerable to his boss! Or well-maintained LinkedIn profile, add them to showcase your skills and a lifelong on... Familiar with a variety of clients admin assistant job description resume responsible for running and coordinating the day-to-day administrative duties an! One is more appealing ‘ technologically savvy ’ and ‘ goal-oriented more appealing these words will help beat! To a manager or head of a unit/department you highlight your skills and lifelong! Include providing administrative support in Business enterprises assistant resumes need to come up with Examples of these to. 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