Alternatively, you could attract a sponsor and use part of their location. Event venues are booked well in advance for the prime dates and days of the week. Requirements for attendees (catering, hotel rooms, wi-fi). The process of getting there is shaping your attendee’s experience before they’ve experienced your message. Without the venue, you won’t be able to move forward on anything else with real certainty. Required fields are marked *, I have read and accepted the Privacy Policy *, +44 (0) 20 8133 7313 enquiries@eventscase.com eventscase.com, +34 964 74 30 34 enquiries@eventscase.com eventscase.es, Event Venue Finding Tips – Choosing a Venue for an Event, Critical insights into establishing the right level of security for event apps, websites and registration – Whitepaper, Why Event Branding Could Be Your Best Marketing Investment. In other words, your venue selection influences many aspects of event management. If attendees will be based at one location for the event, select a venue that is close to an airport or public transportation for easy arrivals and departures. Furthermore, the right venue can make the planning pro Sustainability in the Events Sector: What Can We Expect in 2020? I will bring you all the information about the use of technology in events. I’ll make sure to pass this information along to him as he searches for a venue! If you’re an event planner working with a specialized organization or brand with a dedicated mission, it can be very effective to find ways to connect your event venue to the goals of your organization. When your conference has off-site activities or multiple venues, try to cluster these sites as closely as possible. Even when you’re sure you’ve found the right one, it has to align with your budget. 4) Climatic Conditions. Q&A Session with Tamsyn Barker, Managing Director at FIRST (APAC), How to Boost Sales at Every Stage of the Event Marketing Funnel. The venue should appear to be well maintained and clean. The ambiance and atmosphere of the facility is very important, so be sure it fits with the … Metro rail services 2. These services may come in-house or with prearranged vendors. Websites where event planners looking for a new destination or venue could find all the information about potential candidates.Some companies automated the Request For Proposal (RFP) process. Some venues will also have a preferred vendor list from which you must work to find vendors or suppliers for other services. Toy company: Disney World 4. Business networking: Rooftop bar or upscale bistro 5. Learn More. It should be absolutely neat and clean and free from any type of infestation. Define Your Event by Considering Your Attendees. Get prices from venues for different times of the week, month and ye… 10. Once you have an approximation of the attendance, decide on the layout of your event. Booking the venue usually takes up most of the planning budget, so you’re going to want to stretch your dollar for all it’s worth. It should be absolutely neat and clean and free from any type of infestation. With that in mind, a countryside venue, for instance, will probably be an awkward fit for a tech-related conference. Check with venues regarding their facilities and if they offer any deals that include catering and multimedia setups. You’ve identified the perfect spot and everything is falling into place. How to Choose an Event Venue. What’s an event without the perfect venue? Lorena Armenta, Assistant Event Manager. Accessibility: The location of the event venue is paramount for maximizing event attendance. Different venues may calculate room prices differently, room rental, cost per person and minimum spend are all common and can make a big difference to cost.Know exactly what’s included before signing the dotted line. An accessible and convenient location always wins! We’d advise you to consider four things before entering into talks with a venue. Paint and sip: Local winery, brewery or bar/pub 2. While that can work in some limited cases, most events start with a specific goal in mind. Best of all, as they work on the basis of commission, you don’t even have to pay for the privilege. Luxury event rental venue design is always a good idea. To aid your event venue finding mission, EventsCase has compiled a few tips to help you along the way. 27 September 2016. Your email address will not be published. However, there are various options in the modern event industry for how to choose a venue for an awards contest, cut expenses, and attract even more visitors to the event. Provided they’re not already set in stone, try to, Even if there is only one option you really want, remember to. Even when you’re sure you’ve found the right one, it has to align with your budget. The best kind of venue is one with a parking lot. 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